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Evidence Guide: BSBADM301B - Produce texts from shorthand notes

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBADM301B - Produce texts from shorthand notes

What evidence can you provide to prove your understanding of each of the following citeria?

Take dictation using shorthand

  1. Prior to commencing the task, identify organisational and task requirements relating to style, presentation and storage of documents
  2. Clarify purpose and requirements of text with the author/speaker
  3. Record shorthand notes from a dictation source at a minimum speed of 60 words per minute
  4. Clarify meaning and spelling of unusual names or terms to ensure accuracy of the notes
  5. Self-check shorthand notes for accuracy
Prior to commencing the task, identify organisational and task requirements relating to style, presentation and storage of documents

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Clarify purpose and requirements of text with the author/speaker

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record shorthand notes from a dictation source at a minimum speed of 60 words per minute

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Clarify meaning and spelling of unusual names or terms to ensure accuracy of the notes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Self-check shorthand notes for accuracy

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Transcribe shorthand notes

  1. Produce text from shorthand notes to at least 98% accuracy
  2. Produce text within designated time lines
Produce text from shorthand notes to at least 98% accuracy

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Produce text within designated time lines

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Edit and revise text

  1. Self-check final text for accuracy, spelling, grammar, punctuation and formatting
  2. Revise, format, print, name and store text in accordance with organisational and task requirements
Self-check final text for accuracy, spelling, grammar, punctuation and formatting

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Revise, format, print, name and store text in accordance with organisational and task requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

producing accurate documents from notes that meet the requirements of the author/speaker

accurate transcription of data.

Context of and specific resources for assessment

Assessment must ensure:

access to an actual workplace or simulated environment

access to office equipment and resources

access to shorthand manuals

access to English and shorthand dictionaries

access to examples of audio sources for transcription and note taking.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate

review of authenticated documents from the workplace or training environment

demonstration of techniques in a workplace or simulated environment.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

BSBADM302B Produce texts from notes

BSBWRT301A Write simple documents

other general administration units.

Required Skills and Knowledge

Required skills

communication skills to to predict words from context, and to interpret intonation and stress

literacy skills to:

read and understand organisational procedures

produce a range of documents

proofread and edit work for accuracy against original

memory retention skills to accurately capture information

problem-solving skills to address inconsistencies or errors in text.

Required knowledge

formatting styles and their effect on formatting, readability and appearance of documents

key provisions of relevant legislation from all forms of government, standards and codes that may affect aspects of business operations, such as:

anti-discrimination legislation

ethical principles

codes of practice

privacy laws

occupational health and safety

organisational requirements for ergonomics, work periods and breaks, and conservation techniques

organisational style guide

shorthand symbols.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Purpose may include:

agenda

formal or informal letters

memo

report

Requirements may include:

verbatim motions plus meeting summary i.e. minutes

verbatim record of dictation

verbatim record of meeting

Dictation source may include:

in person

teleconference

telephone

videoconference

Self-checking notes for accuracy may include:

checking correlation between source and notes

clarifying names, addresses and specific spelling with information on file

correct grammar

correct spelling

correct use of technical vocabulary

inserting paragraphs

inserting punctuation

intended meaning

reading over shorthand notes for meaning

Required degree of speed and accuracy may include:

AS 2907:2001 Shorthand speed tests

60 words per minute at 98% accuracy

Designated time lines may include:

organisational time line e.g. minutes of meeting/agenda

AS 2907:2001 Shorthand speed tests

time line agreed with supervisor/person requiring text